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How to Create and Use Custom Table Templates in Microsoft Word

Key Takeaways 
  • All you need to create a custom table is the Quick Tables feature on Microsoft Word.
  • The table template can have personalized features to fit the style and format of the task you must complete while helping you save time.

How to Create a Custom Table Template in Microsoft Word

On Microsoft Word, there is a feature called Quick Tables. It contains several pre-created layouts and table designs that you can edit further. Here’s how to create a custom table template to add to Quick Tables in Microsoft Word.

Step 1: Launch your Microsoft Word app.

Step 2: Open any of your needed documents.

Step 3: Click the Insert tab on the Microsoft Office Ribbon.

Insert tab on Microsoft Word

Step 4: Click the Table drop-down.

Table drop-down

Step 5: Under the Insert Table title, select the number of rows and columns for your custom table. Your new table will then appear in Word.

Insert Table options

Step 6: Select the inserted table and click Table Design on the Ribbon.

Table Design menu

Step 7: Select your preferred Table Style, Shading, and Border Style for your custom table.

Table Style, Shading, and Border Style

Step 8: On the Ribbon, click Layout and select your preferred Cell Size, Text Direction, and Margin for your custom table.

Layout  options for Table

Step 9: After customizing your table, select it, and on the Ribbon, click the Insert tab again.

Insert tab on Word

Step 10: Click the Table drop-down and click Quick Tables from the options.

Quick Tables Word options

Step 11: Click Save Selection to Quick Tables Gallery from the Quick Tables menu at the bottom, which will launch a pop-up.

Save Selection to Quick Tables Gallery

Step 12: Provide a name and description for your custom table on the Create New Building Block pop-up.

Create New Building Block

Step 13: Click OK to save your changes.

save your changes

Your new custom table will now be saved in the Quick Tables gallery. You may also include a table of contents to make navigating to parts of your document easier.

How to Use a Custom Table Template in Microsoft Word

After you’ve made a custom table, the next best thing you can do is to make use of it. Here’s how to access your custom table anytime:

Step 1: Launch Microsoft Word.

Step 2: Open the needed document.

Step 3: Click the Insert tab on the Microsoft Office Ribbon.

Word Insert tab

Step 4: Click the Table drop-down.

Word Table drop-down

Step 5: Click Quick Tables from the options.

Step 6: Scroll to the bottom of the Quick Tables gallery till you see your custom table.

Your custom table

Step 7: Click on your custom table to insert it into your Microsoft Word file.

insert custom table into your Microsoft Word

How to Delete a Custom Table Template in Microsoft Word

If the custom table can no longer serve its intended use, you can delete it from your Quick Tables gallery. Here’s how to do so:

Step 1: Launch Microsoft Word.

Step 2: Open the needed Word file.

Step 3: Click the Insert tab on the Microsoft Office Ribbon.

Word  Insert tab

Step 4: Click the Table drop-down.

Table drop-down

Step 5: Click Quick Tables from the options.

Quick Tables option

Step 6: Scroll to the bottom of the Quick Tables gallery till you see your custom table.

Fing your custom table

Step 7: Right-click on the custom table intended for deletion.

ready to delete custom table

Step 8: Click Organize and Delete from the options to launch a dialog box.

Organize and Delete option

Step 9: Select your custom table and click Delete at the bottom of the Building Blocks Organizer dialog box.

Delete option for custo table

Step 10: On the pop-up window, click Yes to confirm the deletion of the table.

Delete confirmation

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Last updated on 04 July, 2024

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