Method 1: Using Rules Feature
You can create rules in the Mail app on your Mac to effectively manage your emails. This functionality can also create automatic replies, such as an Out-of-Office message.
Step 1: Open the Mail app on your Mac, click on Mail at the top-left corner, and select Settings.
Step 2: Click the Rules tab in the General window and then click on Add Rule on the right side.
You will see different options for adding your rule. We must create one to set up an out-of-office reply in Apple Mail on your Mac.
Step 3: Keep the default Any section to If the following conditions are met.
Step 4: To start with the initial condition, click on the first drop-down menu and select Account.
Step 5: Select the email account that will send your out-of-office reply to your contacts.
Step 6: Under Perform the following actions, click the first drop-down menu, and select Reply To Message.
Step 7: Click on Reply Message Text, type your Out-of-Office message that will be dispatched, and click Ok to confirm.
Step 8: Click on Ok again to confirm.
Step 9: Select Don’t Apply. Ensure you do not select Apply, as it will send the Out-of-Office message to all your current emails in the inbox.
This is how to create an Out-of-Office message in the Mail app on your MacBook or iMac. The rule will be visible on your screen.
You also get the option to Edit or Remove the rule from your mailbox.
Method 2: Using Inbox Settings
The Inbox for your email account also lets you enable the feature of sending out of office replies.
Step 1: Open the Mail app on your Mac and right-click on Inbox from the left menu.
Step 2: Select Out of Office and select the Out of Office tab in the Account Info window.
Step 3: Check the box for Send Out of Office replies.
Step 4: Select the Start and End date and type your message.
Step 5: Choose to send the message Until Disabled or While Scheduled from the drop-down.
To remove the Out of Office message, uncheck the box to turn it off.
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Last updated on 10 June, 2024
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Your out-of-office reply will now be sent to anyone who emails you while it is enabled. To disable your out-of-office reply, simply go back to the Account Info window and uncheck the box next to Send automatic replies.