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26 Outlook Keyboard Shortcuts for Windows and Mac

Key Takeaways 
  • Shortcuts allow you to navigate between Mail, Calendar, and Tasks, manage emails (reply, forward, mark as read), and create new events and tasks.
  • Beyond basic email management, they can flag emails for Microsoft To-Do and quickly switch between calendar views.

1. Navigation

DescriptionWindowsMac
Switch between menus (Mail, Calendar, etc.)Ctrl + 1/2/3/4/5Command + 1/2/3/4/5

2. Email Actions

DescriptionWindowsMac
Reply Ctrl + R Command + R
Forward Ctrl + F Command + J
Mark all emails as read Ctrl + Q Option + Command + T
Flag an email Ctrl + Shift + G Not Available
Mark email as unread Ctrl + U Shift + Command + T
Search Ctrl + E Option + Command + F
Archive email Ctrl + E E key
Move email to folder Shift + Ctrl + M Shift + Command + M
Mark email as junk Ctrl + J Shift + Command + J
Open email Ctrl + O Command + O
Print email Ctrl + P Command + P
Select all emails Ctrl + A Command + A
Delete email Delete Key Command + Delete
Switch to inbox Ctrl + Shift + I Ctrl + Shift + I (Focused Inbox) / Command + . (Other Inbox)

3. Calendar

DescriptionWindowsMac
Create new event Ctrl + N Command + N
Sync app F9 Control + Command + K
Switch calendar views Alt + 1/2/3/4/5 Control + Command + 1/2/3/4/5

4. Tasks (Integrated To-Do App)

DescriptionWindowsMac
Add new task Ctrl + N Command + N

5. Composing Emails

DescriptionWindowsMac
Send email Ctrl + Enter Command + Return
Bold text Ctrl + B Command + B
Italic text Ctrl + I Command + I
Underline text Ctrl + U Command + U
Insert link Ctrl + K Command + K
Reply all Ctrl + Shift + R Command + Shift + R
Open emoji panel Windows Key + . Control + Command + Space

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Last updated on 24 July, 2024

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